Privacy Policy

1. Data Controller

Jobifies ("we", "us", "our") operates the website jobifies.com and is the data controller responsible for your personal data.

Email: jobifies@gmail.com

2. Information We Collect

We collect the following categories of information:

• Account Information — When you sign up via Clerk (our authentication provider), we receive your name, email address, profile image, and a unique identifier.
• Profile Information — Job seekers may provide their title, bio, skills, location, experience level, education, resume (file or URL), GitHub username, desired salary range, availability, and website. Employers provide company name and details.
• Job Data — Employers submit job listings including title, description, location, salary range, type, category, tags, and screening questions.
• Application Data — When you apply for a job, we store your cover letter, answers to screening questions, resume, and application status.
• Job Views — We track which job listings you view to provide analytics to employers and improve recommendations. This includes your user ID (if signed in) or is recorded anonymously.
• Payment Information — Payments for featured listings are processed by Razorpay. We store the Razorpay order ID and payment ID. We do not store your card number or bank details.
• GitHub Enrichment — If you provide a GitHub username, we fetch publicly available data (repositories, languages, contribution stats) via the GitHub API and cache it for 24 hours.
• Usage Data — Standard server logs including IP address, browser type, and pages visited. We do not use analytics or advertising cookies.

3. How We Use Your Information

• Service Delivery — To operate and maintain the platform, including account management, job listings, and applications.
• AI Job Matching — To provide personalized job recommendations based on your profile, skills, and preferences.
• Applications — To share your application (including profile data and resume) with the employer when you apply for a job.
• Notifications — To send email notifications about application status changes, job alerts, and important platform updates (when email is configured).
• Analytics — To provide employers with aggregated analytics (view counts, application rates) for their job listings.
• Enforcement — To enforce our Terms of Service, including content moderation and fraud prevention.
• Legal Compliance — To comply with applicable laws and respond to lawful requests from authorities.

4. Legal Basis for Processing (GDPR)

If you are in the European Economic Area (EEA) or the United Kingdom, we process your data on the following legal bases:

• Contract — Processing necessary to provide you with our services (account management, job applications, employer tools).
• Legitimate Interest — Platform security, fraud prevention, aggregated analytics, and product improvement.
• Consent — Where you have given explicit consent (e.g., optional GitHub profile enrichment, job alerts).
• Legal Obligation — Where processing is required to comply with applicable laws.

5. How We Share Your Information

• Employers — When you apply for a job, the employer receives your application data, including your name, email, cover letter, resume, and screening answers.
• Clerk — Our authentication provider processes your sign-in credentials and session data.
• Neon & Vercel — Our database and hosting providers store and serve platform data.
• Razorpay — Our payment processor handles transactions for featured listings. Razorpay's privacy policy governs payment data.
• Law Enforcement — We may disclose data when required by law, court order, or to protect the rights, safety, or property of Jobifies and its users.

We do NOT sell your personal data to third parties.

6. Aggregated Job Content

Some job listings on Jobifies are aggregated from third-party sources (Adzuna, RemoteOK). This content consists of job posting data published by employers on those platforms. We do not collect any personal data through job aggregation — only publicly available job posting information (title, description, company, location, salary).

7. Cookies

We use strictly necessary cookies for authentication and Google Analytics 4 (GA4) cookies for anonymous visitor analytics. For details, see our Cookie Policy.

8. Data Retention

• Account Data — Retained while your account is active. Deleted within 30 days of account deletion request.
• Application Data — Retained for 2 years after the application date to support employer record-keeping obligations.
• Job Views — Individual view records retained for 90 days, then aggregated into anonymous statistics.
• Payment Records — Retained for 7 years as required by Indian tax and accounting regulations.
• GitHub Cache — Cached for 24 hours and automatically refreshed.

9. International Data Transfers

Your data may be processed in the United States (where our hosting and service providers operate). For transfers from the EEA or UK, we rely on Standard Contractual Clauses (SCCs) approved by the European Commission. Where our service providers are certified under applicable data transfer frameworks, those certifications apply.

10. Your Rights (GDPR — EEA/UK)

If you are in the EEA or UK, you have the right to:

• Access your personal data
• Correct inaccurate personal data
• Erase your personal data ("right to be forgotten")
• Port your data to another service
• Restrict processing of your data
• Object to processing based on legitimate interest
• Complain to your local data protection authority

11. Your Rights (DPDPA 2023 — India)

If you are in India, the Digital Personal Data Protection Act, 2023 provides you with the right to:

• Access a summary of your personal data and processing activities
• Correction & Erasure of inaccurate or unnecessary personal data
• Grievance Redressal through our designated Grievance Officer (see below)
• Nomination of another person to exercise your rights in case of death or incapacity

12. Your Rights (CCPA — California)

If you are a California resident, you have the right to:

• Know what personal information we collect and how we use it
• Delete your personal information
• Opt-Out of Sale — We do not sell personal information, so this right does not apply
• Non-Discrimination — We will not discriminate against you for exercising your privacy rights

13. Children's Privacy

Jobifies is not intended for individuals under 18 years of age. We do not knowingly collect personal data from children. If you believe we have collected data from a minor, please contact us immediately and we will delete it.

14. Automated Decision-Making & AI

Jobifies uses automated systems to provide job recommendations and match scores:

• AI Job Matching — Our scoring engine analyzes your skills, experience level, salary preferences, location, and job recency to rank job listings by relevance. This is a rule-based system using weighted factors.
• No Legal Effects — Match scores are informational only. They do not determine your eligibility for any position. All application decisions are made by employers.
• Transparency — Match scores are displayed directly on job cards so you can see how each job was ranked for you.
• Opt-Out — You can browse all jobs without signing in, which disables personalized matching. You can also edit your profile to change the data used for matching.

In compliance with the EU AI Act, we disclose that our job matching system falls under "limited risk" AI and does not make autonomous hiring decisions.

15. Security

We implement appropriate technical and organizational measures to protect your personal data, including:

• HTTPS/TLS encryption for all data in transit
• Role-based access controls limiting data access to authorized personnel only
• Environment variable segregation — secrets are never committed to code
• Clerk-managed authentication with industry-standard session management

16. Changes to This Policy

We may update this Privacy Policy from time to time. We will provide at least 30 days' notice before any material changes take effect, via a prominent notice on the platform or by email. Your continued use of Jobifies after the effective date constitutes acceptance of the updated policy.

17. Grievance Officer (India)

In accordance with the Information Technology Act, 2000 and the Digital Personal Data Protection Act, 2023:

Contact

For any privacy-related questions, contact us at jobifies@gmail.com.